YCCD Zoom Classroom Location(s)
Yuba Campus
603, 607
843 (coming soon 800, 803, 846)
1006, 1007, 1015, 1016, 1018, 1019
2130, 2131, 2140, 2142, 2148, 2149, 2150, 2155
3002, 3003
Woodland Campus
626, 629
801, 803, 804, 807, 808, 842, 843
Sutter Campus
102, 103, 104, 105, 106, 111
203, 204
Lake Campus
601
How to use the Zoom System in the YCCD Classroom
1. Home Screen
This is the Home Screen displayed below prior using the Zoom system. There are 3 icons that is visible to use on the touch panel and a side bar showing addition options.
- New Meeting - Begins a new session using the Zoom Room's meeting code for remote users to join. NOT recommended method
- Join - Can join an existing Zoom session/meeting by displaying a sub-window to enter the meeting code and/or password. Recommened method as this will allow you to record the meeting and be able to access the recording. Also if the meeting code was created by a YCCD Zoom account then the Zoom Room will become host if it is the first YCCD member to join the meeting. This allows instructors to create a meeting code for the semester and share with their students. Will also allow you to retrive the recording if required.
- Share Content - Shares a connected computer or device in a local session without starting a meeting. Only needed if your room does not have the Black Extron control panel with the Start Classic button.
The side bar shows 4 addition icons.
- Home - Returns back to the home screen.
- Contacts - Open the contacts window showing all current users within the YCCD Directory pool. You can invite users in this group without having to manually type their names by clicking on their profile and a sub window opens with more options.
- Room Controls - Are a deprecated feature and do not appear in newer rooms. Room Controls are provided by the Extron control panel.
- Settings - Additional options and general settings for advanced users.
2. Room Controls
Being removed as this is no longer supported in the newer versions of Zoom.
3. Share Content
Selecting the Share Content icon display from the Home Screen shows with two tabs Desktop and iPhone/iPad and the following options:
- Desktop/iPhone/iPad
- Use HDMI - shows the information of sharing content on local or meeting sessions
- Use Zoom App - Click Share Screen with the sharing key code (for mobile/tablet/laptop users)
- Volume controls - Adjust sound
- Stop Sharing - Discount use of sharing the current device's content
- Start Meeting - Starts a meeting session window with additional meeting options
4. Start Meeting
Users can start a meeting session from the Home Screen or Share Content windows, the window below is shown with the following options on the Share Now window:
- Green Shield Check mark - Shows the current session information, meeting code, etc.
- Remote with 4 dots - Room remote controls options
- Gear icon - Zoom settings, and Help
- Mute - turn off the microphone on the connected Zoom Camera
- Stop Video - turn off the video live feed of the classroom (default to the instructor and podium)
- Share Content - shows the indicator of viewing the content locally or shared to the meeting sessions
Main screen upon starting a meeting session:
4. (a) Additional Meeting Options:
- HDMI - Shows the video connection via an external device that is connected with an HDMI cable
- Security - options to secure and regulate a meeting session
- View - Shows the current meeting view in gallery, speaker, thumbnail, content-only modes on the TVs
- Speaker - focus on the speaker currently talking on Zoom
- Thumbnail - shows only the users' profile icons
- Gallery - shows all present users within an active session
- Dynamic - Zoom takes control of the view options and does view options based on activity
- Content-only - Shows only content of the screen share
- Hide Non-video participants - Removes users who currently do not have an video-feed
- Hide Self-view - Remove yourself (Host) from the participant group (visual-only)
- These options are to remove clutter within the space displaying the users for visibility
- Switch Camera - Most classrooms have two cameras, the X-50 Studio and the EagleEye, the X-50 is the long soundbar with a camera that faces the instructor and podium, while the EagleEye is a smaller and compact camera that faces the classroom audience.
- Camera Control - shows options to zoom, focus, and other options.
- Participants - shows the current number of users that are in the meeting session.
- More - click on this button to show more additional options.
- End - Ends the current meeting either by leaving as the host (meeting will still be active) or ending the meeting session entirely and everyone will be disconnected.
5. Joining an Active Meeting Session
One of the advantages to using Zoom is joining an an active session using a unique, meeting code (auto-generated) for each of your classes. Joining an ongoing meeting session may allow the user to takeover as Host (or Co-host if given the privilege). This can be set as default upon signing in to your Zoom account and creating a new meeting session.
5. (a) Join Meeting
This the screen where you will enter a meeting code. Enter the meeting code and then click on the Join button.
6. Zoom Issue(s)
If the user encounters an issue that is not easily resolved through general troubleshooting, you can report the issue to IT through the Zoom touch panel.
Press the little Gear button. The Gear icon is located on the bottom-left on the Home Screen or in the Upper-right corner when in a meeting session.
On this screen shown below, Pressing the Help Button shows a side-window, click on 'Report Issue to IT'
6. (a) Help Window
Several options are available:
- Report Issue to IT - Sends a ticket request to IT Always use this option as it is local and goes to YCCD helpdesk
- Send Problem Report - Sends a general message to Zoom and will take a while before they send it to YCCD saying you have a problem. Never use.
- Audio Log - Records the current audio in a current meeting, this only records the local microphone audio, not the partcipants' audio in the session.
6. (b) Select Report Issue to IT
Choosing this option shows another sub-window with various options. Select the option that pertains closest to your current issue, you can only select one option. After choosing the selected option, you may also input your email address for contact, this is optional. Click Submit in the top-right corner of the window, once the chosen option is selected.
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