Student Evaluation Survey Guide for Faculty

Question
How do I conduct student surveys in Canvas for a faculty evaluation?
Answer

This technical guide will walk you through the process of collecting feedback from students using the survey tool from within our Canvas LMS. We will break this process into six sections so that it is easier to digest. For instructions with screenshots, please download the attached PDF (Student Evaluation Guide for Faculty - KB with screenshots).

Course instructor adds the evaluator to the course

  1. Go to the course in Canvas, Select the People tool and click on the blue +People button to add the evaluator to the course.
  2. On the next screen, enter the evaluator's email address; choose Evaluator from the Role drop-down menu and click the Next button.
  3. Verify the fields and click the "Add Users" button.

 

Course instructor will import the survey into the course from Canvas Commons

  1. From the course home page, click the "Import from Commons" button.
  2. Search for "YCCD Student Evaluation" and click on the result link that is labeled as "Student Evaluation Survey"
  3. Click the blue Import/Download button and you will see a listing of your courses. Select the course you want to import the survey into and click on the button labeled "Import into Course."
  4. Go to course and select “Quizzes”. Find the "Student Evaluation Survey," select “Edit” and check the box to  "Keep Submissions Anonymous". Save the setting by clicking on the blue "Save" button at the bottom of the page.

 

Course instructor will notify the course evaluator

  1. Let the course evaluator know that the next time they log into Canvas they will have access to your course and the survey.
  2. Ask them to notify you once they have reviewed your course and have exported the survey results so that you can remove them from the course and delete the survey.

 

Course evaluator will craft a message asking students to take the survey

  1. Evaluator will log into the course they are going to evaluate.
  2. Go into the quizzes section by clicking on the "Quizzes" button from the course menu.
  3. From the "Surveys" section click on the "Student Evaluation Survey" link. This will open the survey; copy the URL so it can be pasted into message to students.
  4. Go to the Inbox, select the course you are evaluating and click on the pencil icon to compose a new message.
  5. Next, select all the students by clicking on the address book icon to the right of the "To" field and selecting "Students" then "All in Students" from the drop-down menu.
  6. In the "Subject" field enter the subject of your message.
  7. Craft your message or use the template below. Be sure to paste the URL link to the survey into the body of your message and verify that the message contains the start and due dates for the survey. Once you are ready to send the message, click the "Send" button.

Message Template

“Dear students. This semester, your instructor is undergoing the Yuba College Instructor Evaluation process, and we’d like to have your input through this survey (“this survey” needs to include the link to the survey within the course; the one you copied in step 3). Your participation in this evaluation survey is voluntary and anonymous. Your anonymous feedback is intended to aid your instructor in the evaluation of his/her presentation of this course. Your responses to the questions and your comments are often found most valuable in the continual quest for improving instruction. This is not a formal complaint procedure. However, such a procedure exists at the college. If you find some questions (1) not applicable to this course, or (2) not clear as to their meaning, feel free to omit answering these questions. Please let me know if you have any questions. The survey will be available from <insert-surveystart-date> to <insert-survey-end-date>. If you have any questions, please let me know.”

 

Course evaluator will review and export survey results

  1. Go to the course in Canvas and click on "Quizzes"
  2. In the "surveys" section, click on "Student Evaluation Survey" to open the survey.
  3. Click on the "Survey Statistics" button located in the upper right side of the screen.
  4. From the "Survey Statistics" page, click on "Student Analysis" to download the survey results.
  5. Once you have completed the evaluation process, please inform the course instructor so they may remove the surveys from the course and your access to the course.

 

Instructor will remove evaluator and survey from the course

  1. Go into the course.
  2. Go to "Quizzes," find the survey, click on the three dots and select "Delete".
  3. Next go to "People"; locate the evaluator, click on the three dots and select "Remove from course".
Additional Resources
For instructions with screenshots, please download the attached PDF (Student Evaluation Guide for Faculty - KB with screenshots).

Details

Article ID: 128381
Created
Fri 2/19/21 12:04 PM
Modified
Mon 3/1/21 2:57 PM